Minutes of Sport Richmond Open Meeting held at Putney Town Rowing Club on Tuesday 16th January 2018.

Present: Andy Sutch, Chris Jones, Ken Chivers, Frances Wetherall, Trevor Wetherall, Elizabeth Major, David Rijvers, Kevin Rice, Jimmy Wallace, Peter Jones, Nicky Linihan, Philip Jeffcock, Kevin O’Donnell, Mike Lightfoot, Kieron Price, David Fox, Hugh Howell, J F Burford, Karen Duane, Gareth Jones, Richard Roberts, Matt Rees, James Merchant, Neil Guilder, Alan Plumb, George Crowe, Peter Eaton, Ken Bailey

Apologies: Michael Chaffe, Helen Shanks, Gariesh Sharma, Daphne Wharton, Kate Maurici

Andy welcomed everyone to the meeting and thanked Peter Jones and Putney Town Rowing Club for hosting. This club is a great example of the voluntary sports clubs in the borough that have grown and developed and contributed to keeping Richmond borough at the top of the active people standings. A great strength is the link between the borough and the voluntary clubs, something Sport Richmond is keen to support alongside growing capacity.

Elizabeth Major, Safeguarding Officer, in Richmond and Kingston was welcomed to the meeting. Safeguarding is a major issue in sport at the moment and a survey in the north west has recently shown that up to 4% of young people have had an issue. Her presentation and some important contact details are attached as separate documents.

The whole purpose is to ensure that the voluntary sector does the best we can to protect children and vulnerable adults. Sports clubs have contact with large numbers of families and are in a key position to see issues. Sports coaches and volunteers may notice bruising or other behavioural concerns. There is free training for clubs and volunteers on the website http://kingstonandrichmondlscb.org.uk/training.php

There is also support for policies and procedures in clubs. Of the 40,000 children in Richmond only a small number are identified as being at risk (150 in foster care, 130 at risk in family home). There may also be a concern re a coach or volunteer within the club. NSPCC – CSPU provide support for this. Clubs should have an up to date safeguarding policy and code of conduct. Also it is recommended that clubs have 2 trained safeguarding officers.

The Local Authority Designated Officer (LADO) will help any organisation who have to deal with an allegation. The LADO can help clubs by taking the lead in any investigation – disciplinary, police involvement, malicious accusation. It is vital that all incidents are recorded and shared with the safeguarding officer. Important that the voice of the child is heard. Health issues are also important and there is a scheme to have more defibrillators available for use. Details on the attached document.

Questions were then invited from the floor –

  1. If we receive an allegation who should be contacted SPA or governing body which could be quite a distance away? Should contact both at the same time
  2. What about clubs with no juniors but vulnerable adults? Same procedure but a different contact number
  3. How different is this to ClubMark requirements? Will it involve a lot more work? The existing policy should be fine (check it is up to date) but add the local contact details
  4. How do clubs access the free training? All information online as are some of the courses Self assessment procedure also to help clubs quality assure and make sure there are policies in place http://kingstonandrichmondlscb.org.uk/training.php
  5. What if the child lives out of borough? The borough in which the domestic address is situated will need to be contacted if there is a concern about issues outside the club. If the concern is within the club then the SPA team need to be contacted.

Too Too sport is an initiative trialled in the NW which has a platform which enables young people or others to flag safeguarding issues on a confidential basis It is planef to trial in our area. In the first year about 80 young people were flagged up. Works especially well if the club has a large number of young people and many coaches. Provides an inexpensive safety net. Concerns are logged anonymously through a dedicated URL and only the safeguarding officer would know. Any clubs who would be interested in taking part should contact Andy Sutch directly andy.sutch@btinternet.com

Support for Sport

A London Sport initiative which grew out of work done at St Marys and Harlequins Foundation. Provides club support and brings together online information that clubs need to function. Relatively straightforward set of basic information, easily assimilated, on a range of subjects. It tries to flag up seasonally so off pitch issues can be dealt with at less busy times. There are about 160  voluntary clubs in Richmond and yet only 20 are represented at this meeting. Issue in reaching less proactive clubs and ensuring they receive the same support. For the small clubs where a single person has most of the responsibility this could provide valuable support. It is hoped to pilot this in the area and a sponsor has indicated that they would like to support this. Clubs could link together to share expertise either by same sport, shared facility or geographical location. Several clubs indicated that would like to be involved in this and will discuss further. Teddington Watersports Centre, Teddington Cricket Club, Richmond Volleyball Club, Barnes Common Cricket Club. Any other club that is interested should contact Andy Sutch  andy.sutch@btinternet.com

Village Planning Fund

Chris Jones, Sport Development and Partnership Officer for Richmond and Wandsworth explained that the amalgamation of the 2 boroughs had not yet had a significant impact on grassroots sport as the 2 boroughs operate in different ways. Wandsworth facilities being run externally with contracts in place until 2019 and 2021 whilst Richmond’s are borough run. It is anticipated that once the contracts end there will be significant change although nothing known for sure

The Community Infrastructure Levy (CIL) was launched in June 2017. The borough can reinvest the funds in the area to offset the impact of the development. 3 sports clubs benefitted directly in the first round

£100,000 Richmond Gymnastic Association (Details later in the minutes)

£20,000 Twickenham Cricket Club

£30,000 Twickenham Brunswick

Also £20,000 to Radnor Gardens Café which will have an indirect impact on local clubs

Currently an evaluation is being completed prior to the 2nd round starting in February (ends April). There is less money this time and more awareness of the scheme so may be more difficult to be successful.

Every new development will generate new funding. Clusters of areas put together for bidding and allocation of funds

  • Infrastructure and community
  • Supporting the development of an area
  • Increase capacity
  • Repair failing facilities
  • Environmental issues, community buildings

Chris and Andy are both happy to help with any applications clubs wish to make and Richmond RVS are running courses to help.


Andy introduced Philip Jeffcock from Richmond Gymnastic Association who explained how they had made their application.

  • Don’t be subtle or scared of selling your club. The CIL website is very helpful.
  • The funds are allocated based on match funding but this can be in time and local expertise as well as cash.
  • Important that your application fits in with the plan. Emphasise how the development has affected your club. EG more residents creating increased demand for places.
  • Funding is for capital development and clubs must have a sustainable business plan.
  • Applications need to be supported by 2 ward councillors
  • Minimum amount is £5000 (projects below this should use Civic Pride Fund)

This is a good source for the first level of funding (many other sources require clubs to already have a large percentage of the funding in place)

Andy noted that the fund was about both growth and sustainability.

It was noted that some clubs had been charged CIL for their development. This was not Richmond CIL which does not apply to sports clubs but the London Mayors CIL which does unless they have charitable status. As most clubs now prefer CASC status this has created a problem which needs to be looked into.

Not much money coming to grass roots sport from the mayor. Some to major events.

Nicky Linihan – there is a calculator which can be used to work out the value of volunteer’s time towards the match funding. The village plans are on the website and constantly updated. www.richmond.gov.uk/myrichmond/village_plans/village_planning_fund


Chris will ensure that clubs are kept up to date with developments.

Andy reminded the meeting that Sport Richmond still has a limited supply of funds for athlete  grants (those with potential but not on NGB funding) and equipment loans. Forms are available to download from our website www.sportrichmond.org

London Plan

Andy reported that it had taken 18 months to get the draft plan and that the deadline for responses was 2nd March.

  • Pushing residential development out to suburbs
  • Sport does not feature as a central theme. Some valuable points about preserving green belt and metropolitan open land.
  • Important for boroughs to have their own plan for sport and recreation.
  • No reflection of the pan London need for sport although it does recognise that ‘just over the border’ is important. No overall strategic plan.
  • Wider benefits of sport not looked at.

Sport Richmond will respond and clubs are invited to make their own responses. Facilities within the borough are of value to many people from outside the borough and it is important that this is acknowledged.

An analysis of the London Plan is attached.

Feb 2nd is the deadline for the local plan. Much development happening or in planning stages including Mortlake Brewery site where 800 (previously 1000) units are proposed. There is inclusion of the ‘reprovisioning’ of the sports field but as this is a good facility used by Barnes Eagles and with the increase demand from  the new housing it is hoped to keep the existing facility.

It was noted that as more of the available land is used for housing there is less and less for sports club development. Andy will draft a response including the importance of

  • Keeping healthy
  • Avoiding isolation

Both have an economic impact as the LA will not need to support individuals to the same level.

Cultural Diversity

London Sport are running a workshop in York House on Wednesday 24th Jan. Start at 6.30pm. Cost is £5 refundable within 7 days of successful attendance contact Chris Jones if you are interested c.jones@richmond.gov.uk

It has been established within cricket that in the borough young south Asian cricketers are a growing section.


Data Protection

Changes come into place on !st April. Some concerns expressed re lack of information coming from NGB’s. One of the main changes which could impact on clubs is the use of photos where it needs to be an opt in for use rather than an opt out as in the past.


The meeting closed at 8.50